COLLEGE CLERICAL ASSISTANT II - BUSINESS OFFICE MALCOLM X COLLEGE

PRIMARY RESPONSIBILITIES

Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
Answers telephones, takes messages and transfers calls to appropriate personnel.
Sorts and distributes incoming mail. Assists in reviewing time sheets and prepares attendance reports for payroll processing.
Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
Maintains and updates student academic records, financial aid reports, registration forms and transcripts.
Maintains and updates college course data and inputs student registration information.

Qualifications:
Graduation from high school or equivalent, supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience
Proficient in PC desktop and related software programs
Ability to operate a personal computer
Ability to keyboard 45 words per minute
Ability to follow verbal and written instructions Skill in basic filing, record keeping and operation of a variety of office machines